Technical Manual

pharmagoraops@closerstillmedia.com

Event Director:

Adrien Collilieux:a.collilieux@closerstillmedia.com 

Business Development Director:

David Cardoso:d.cardoso@closerstillmedia.com

Sales Manager:

Adeline Gillet:a.gillet@closerstillmedia.com

Ivan Bell:i.bell@closerstillmedia.com

Marketing Manager:

Orlane Lebas:pharmagoraplus@closerstillmedia.com

Speaker Liaison:

Jenny Garnett:j.garnett@closerstillmedia.com

Conference & Logistics Coordinator:

Jenna Conroy:j.conroy@closerstillmedia.com

Below you will find the To-Do List for the show. The first section is mandatory and must be completed in order to participate in the show; the second section covers optional extras that can be arranged directly with our official contractors. Please be sure to complete and return the forms by the specified deadlines to ensure you receive the best price for the service. 

Please note that our official contractors, listed below, may require you to create your own login credentials for their specific platform. This is to ensure a secure online payment process. 

To download a copy of the technical floor plan, please click the link below (accurate at the time of download, subject to change).

Technical Floor Plan

To download a copy of the maximum height plan, please click the link below (accurate at the time of download, subject to change).

Maximum Height Floor Plan

All booths and equipment must be removed from the hall by those times. Any items left after the times mentioned above will be disposed of by VIParis. The organizer cannot be held responsible.

Deliveries can only be made during the official setup/teardown and show hours. You must ensure that someone is available at your stand receive your deliveries.

Neither the organizer nor the venue can accept responsibility for items that require a signature. 

If you are unable to be present to receive your deliveries, please contact GES Logistics, who can sign for and receive your deliveries for a fee: ofreeman@ges.com

DELIVERY ADDRESS:

(Contact name)
(Mobile phone number)

(Name of Exhibiting Company /Stand )

Door D for
Pavilion 7.2 / Hall 7.2: PharmagoraPLus 2026

1 Place de la Porte de Versailles
75015 Paris
France

Definition

Exhibitors who have booked a shell scheme stand the following included in the package:

• walling,

• carpet

• ceiling grid

• a fascia nameplate.

PLEASE NOTE: No appliances or furniture are included in your package (unless specified in your contract). 

Shell Scheme Example 

For any additional items, please contact Créatifs by GL Events, who will be able to offer you attractive packages.

Carpet

A gray carpet is included with your shell scheme stand. If you wish to change the color of your carpet, you can do so for an additional fee through the official contractor, Créatifs by GL Events, via the My To-Do List. Please note: your stand cannot be the same color as the aisle carpet.

Electrics

Please note that electrical services are NOT included with your stand (unless otherwise specified in your contract).

For electrical mains orders, please visit the ViParis webshop, accessible via the link in the "My To-Do List" section under "Electrics." You must order your electrical services by the deadline to avoid surcharges. Pre-fabrication is permitted, but connection to the mains and on-site wiring must be performed by ViParis.

As an exhibitor, it is your responsibility to ensure that your stand has an adequate power supply. Failure to do so will result in delays on-site and may create a fire hazard. On-site inspections will be conducted by the designated Health & Safety Officer and Electrical Contractor. In all cases, the decision of the organizer and its designated representative is final.    

Furniture

Furniture is NOT included with your stand (unless specified in your contract). 

Furniture can be rented from our official contractor, Créatifs by GL Events, which offers a wide range of items and several package options. Please go to "Furniture Rental" on My To-Do List to place your order. Furniture should be ordered as early as possible to ensure availability. You are also welcome to bring your own furniture to the show.

When you rent furniture from our official contractors, they will deliver the items directly to your stand day before the show opens and will pick them up at the end of the show.

Graphics

The recommended graphics supplier for the show is Créatifs by GL Events. You can order graphics for your stand the "My To-Do List" section. Graphics ordered through Créatifs by GL Events will be installed at your stand your arrival and removed at the end of the show. Please ensure you submit your graphics by the deadline listed in the "My To-Do List" section.

If you are providing your own graphics, please ensure that the shell scheme panels are not damaged by the graphics; any damage will need to be paid for to Créatifs by GL Events. For advice on what can be used to secure graphics, the placement of poles, weight limits for walls when applying vinyl graphics, etc., please contact Créatifs by GL Events directly.

PLEASE NOTE: No items may be attached to or suspended from the fascia or ceiling grid, as this could compromise the structural integrity of the stand its components are not designed to support weight. Créatifs by GL Events is happy to provide advice as needed, and you must consult with them if you wish to do so.

Pillars

Graphics are permitted on the pillars; if you have one on your stand, you may cover it up to 2.4 meters from the floor. For the RIA pillars, you may not block the entrance to the pillar, but you may cover the other two sides up to 2.4 meters; these are indicated on the technical plan. Do not use any fasteners that could damage the wooden panel.

Insurance

Any loss or damage that may occur during the show should be reported immediately to the organizers and on-site security. If you do not have adequate insurance to cover your activities at this event, please contact your CloserStill Media Sales representative.

Nameboard

This is included as part of your shell scheme stand will display your stand and company name in uppercase. The name printed on your nameboard will be the company name you see when logging into your E-zone. If this is incorrect, please let us know as soon as possible by emailing pharmagoraops@closerstillmedia.com.

Any subsequent on-site changes to nameplates are limited and will be charged at €50.00 + VAT per plate.

Please note: Due to the size of the board, the character limit is 30 characters, including spaces.

If you are planning to install a structure inside your shell scheme stand, please contact the PharmagoraPlus team atpharmagoraops@closerstillmedia.com.

Definition

Exhibitors who have booked a Space Only stand have an empty space on the show floor. The organizers do not provide anything within this space; therefore, you should hire a stand to design your stand, install flooring, build walls, etc.

Exhibitors must notify our Stand Approval contractor (Select International Events Ltd.) as soon as possible with the name of their stand . If you need help finding a suitable contractor, we recommend Créatifs by GL Events; they can be contacted via their show email address: contact-pharmagoraplus@exhibition-store.com

Reminder: You must confirm any additional equipment you choose with Créatifs by GL Events by February 18, 2025. After this date, a 20% surcharge on catalog prices will apply. 

Stand

Stand must be submitted to Select International Events Ltd by Wednesday, February 4, using the Stand Submission Form, which you can access in the “My To-Do List” section of this manual. Failure to do so stand result stand delays in obtaining approval stand your stand , and the local authority may prohibit your company from exhibiting at the show.

Below is the required information that you must submit as a Space Only exhibitor:

• Stand , including 3D renderings, all dimensions, and elevations. If your stand considered complex, you will also need to submit structural calculations.

• Method Statement

• Construction Phase Plan

• Public Liability Insurance Certificate (2 million euros or 6 million euros for complex construction projects)

Please be sure to refer to the Important Regulations listed below when designing your stand, including the requirements regarding the stand . 

Additional checks are required for the following:

• Exhibition booths larger than 100 square meters

• Two-story stands

• Lighting Rigs

• Raised Walkways

• Stands must be no taller than 3.5 meters (please note that a complex structural approval process applies if your stand taller than 3.5 meters). 

If you have any questions about the ceiling height above your stand, please contact the Operations Team: pharmagoraops@closerstillmedia.com

Carpet & Flooring

Please note that carpet and flooring are NOT included with your stand .

stand your stand cannot be the same color as the aisle carpet, unless your stand a raised floor. If you wish to order carpet or flooring, you can do so for an additional fee directly through our official supplier, Créatifs by GL Events; you can find a link to their online store in the My To-Do List.

Electrics

For electrical mains orders, please visit the ViParis webshop, accessible via the link in the "My To-Do List" section under "Electrics." You must order your electrical services by the deadline to avoid surcharges. Pre-fabrication is permitted, but connection to the mains and on-site wiring must be performed by ViParis.

As an exhibitor, it is your responsibility to ensure that your stand has an adequate power supply. Failure to do so will result in delays on-site and may create a fire hazard. On-site inspections will be conducted by the designated Health & Safety Officer and Electrical Contractor. In all cases, the decision of the organizer and its designated representative is final.  

Please note that there will be no power in the hall on the first day of setup (March 5). If you need electricity on that day, you will need to order a power box for the venue through the ViParis Webshop here or by email atcontact@e-viparistore.com.

Furniture

Furniture is NOT included with your stand (unless specified in your contract). 

Furniture can be rented from our official contractor, Créatifs by GL Events, which offers a wide range of items and several package options. Please go to "Furniture Rental" on My To-Do List to place your order. Furniture should be ordered as early as possible to ensure availability. You are also welcome to bring your own furniture to the show.

When you rent furniture from our official contractors, they will deliver the items directly to your stand day before the show opens and will pick them up at the end of the show.

Insurance

Any loss or damage that may occur during the show should be reported immediately to the organizers and on-site security. If you do not have adequate insurance to cover your activities at this event, please contact your account manager via the "Contact Us" tab, where coverage can be arranged for an additional fee.

Please note that exhibitor insurance policies do not cover any stand or their subcontractors. As such, any stand contractors you hire must also provide proof of adequate insurance coverage. We recommend that contractors erecting complex structures have a minimum of €6,000,000 in public liability coverage and must be able to provide proof of employer liability insurance. Contractors erecting standard structures should have a minimum of £2,000,000 in public liability coverage and must also be able to provide proof of employer liability insurance.

Important Regulations

All stand must comply with the specified regulations. Please consider the following when planning your Stand:

• Doors should be equipped with a clear-glass vision panel at eye level (including for wheelchair users), providing a viewing area between 500 mm and 1,500 mm above floor level. Doors should also be at least 800 mm wide and open outward in the direction of escape. Doors located on a gangway should be set back so that they do not open onto the gangway. 

• Enclosed Areas: Alternative means of escape must be provided for any enclosed area, and general and safety lighting (including exit signs) must be adequately maintained and illuminated by both primary and secondary lighting systems.

        1. Flooring:

When securing your carpet, please note that only venue-approved floor tape may be used. You must remove all carpet tape at the end of the exhibition; charges will be assessed for non-compliance.

• Load limit: The venue's floor load capacity is limited to 18 kN per square meter. 

• Platforms should be avoided whenever possible in order to provide barrier-free access for everyone:

• Where the use of platforms is unavoidable, they should not exceed 170 mm in height (one step), and consideration must be given to accessibility for people with disabilities in accordance with the Equality Act 2010.

• The distance between the support members of platforms constructed from battens (at least 25 mm thick) and sheet materials (plywood or MDF, at least 18 mm thick) must not exceed 400 mm from center to center.

• Platform corners must be rounded or angled to prevent sharp corners and tripping hazards.

• Platforms must be sufficiently strong and stable to support and distribute the weight of the stand structure, stand , visitors, and exhibits, taking into account the venue’s floor load limits.

• When installing platforms on your floor space, please pay special attention to the area marked out for your stand. Failure to install the platforms within the marked-out area will result in delays to your stand , as you will be required to move the platforms within the stand and complete the entire stand within the allotted time. Please ensure your stand are aware of this.

• Back of stands: Painting the back of any wall over 2.3 meters in height that overlooks neighboring stands in a neutral color.

       2. Rigging:

• This is permitted above the stands only if purchased as part of a sponsorship opportunity. A media agreement must be signed with your CloserStill Media Sales representative. Stand plans that include rigging, and rigging orders received by the venue, will not be processed without confirmation that the sponsorship agreement is in place.

• Please be sure to refer to theMaximum Height Floor Plan.

  1. Banner plans (including dimensions, weight, materials, rigging points, etc.) must be submitted to Select International Events Ltd (for structural approval) by Wednesday, February 4

  2. Banners must be installed within the boundaries of your stand , and if they are taller than 3.5 meters, there must be a 2-meter clearance between the highest point of the stand the bottom of the banner.

  3. Please note: If the banner is deemed complex, an additional structural engineer inspection fee will apply.

• Stand : All open-space booths must display their company name and stand prominently on their stand so that they can be seen from each approaching aisle. This will help visitors determine their location within the hall and find your stand.

• Travel Distance: Adequate means of escape must be provided, and the distance from any part of the stand the gangway must not exceed 12 meters.

       3. Walls:

• Solid walls along gangways are not permitted.

• Stands must be set up in such a way as not to cause offense to neighboring exhibitors or violate fire safety regulations. 

• Two-thirds of each open side must remain open, and no continuous section of walling may exceed 4 meters in length. If you wish for your wall to exceed these dimensions, it must include open spaces or see-through glazed panels (at least 1 meter wide), or other similar features at regular intervals. Each stand be evaluated individually by the Organizer upon receipt of the drawings.

• The back of any wall over 2.3 meters in height that faces the exhibition must be painted a neutral color.

       4. Pillars:

Graphics are permitted on the pillars; if you have one on your stand, you may cover it up to 2.4 meters from the floor. For the RIA pillars, you may not block the entrance to the pillar, but you may cover the other two sides up to 2.4 meters; these are marked on the technical plan. Do not use any fasteners that could damage the wooden panel.

Key Requirements

Health and Safety Declaration Form: All exhibitors MUST complete and submit this form by the deadline to confirm their commitment to health and safety at the exhibition. This form can be found in the "My To-Do List" section.

Exhibitor Responsibilities

As an exhibitor, you must ensure the health, safety, and welfare of your employees, contractors, and visitors to the extent reasonably practicable throughout the exhibition. You should also ensure that your actions (or inactions) do not result in accidents, injuries, or unsafe working conditions. You must provide appropriate information, instruction, and training, and supervise all parties working for you throughout the duration of the exhibition.

All exhibitors MUST complete the exhibitor health and safety instructions documentfrom D.O.T. This can be found in the My To-Do List section.

Tuxedo

The venue enforces a no-smoking policy in accordance with French law; this also applies to e-cigarettes and vaping. Designated smoking areas are located outside the venue. Anyone found smoking inside the venue will be fined.

Address

Door D for
Pavilion 7.2 / Hall 7.2: PharmagoraPlus 2026

1 Place de la Porte de Versailles
75015 Paris
France

Logistics Plan: Here

Vehicle Access: LOGIPASS

To control and regulate vehicle traffic, Viparis has implemented an online vehicle registration system: www.logipass.viparis.com.

All contractors and exhibitors must register their vehicles to gain access to the hall during the build-up and breakdown period of the show. You can create your account and register via - logipass.viparis.com.

All vehicles that have not previously registered through this system will be denied access.

Directions to Porte de Versailles

• By subway: direct access via Line 12 (Porte de la Chapelle – Mairie d’Issy). Nearest stations: Montparnasse, Concorde, Madeleine, Saint-Lazare.

• By bus: 39, 80.

• By tram: Lines T2 and T3.

• By taxi:

  • Alpha Taxi: +33 1 45 85 85 85

  • G7 Taxi: +33 1 47 39 47 39

  • Blue Taxis: +33 1 49 36 10 10

Parking

During setup and takedown, free parking is available next to Hall 7.2 for unloading.

During the show, there is a fee for parking within the exhibition center, and you must reserve your parking space on the Viparis website www.logipass.viparis.com.

Parking lot P7 (entrance D), located at Rue Marcel Yol, 92170 Vanves, is the closest parking lot to Hall 7.2.

Access for People with Limited Mobility

Onsite facilities are available for exhibitors and visitors with limited mobility. For more information, please contact Viparis directly

Accidents

During your visit, please notify the organizers if you are involved in or witness an accident.

Aisles

Please note that the aisles are not part of your stand. No equipment or staff may cross the boundary of your stand. All aisles must remain clear and accessible at all times.

Badges & Passes 

No one will be allowed into the exhibition hall during setup, the event, or teardown without the appropriate pass. All badges must be registered for in advance of the event and must be worn at all times on-site. Please refer to the Exhibitor Badges link found in the E-Zone to register for an exhibitor badge.

To access the hall during the Build, you'll need to register for a Build & Breakdown Pass. You can find the link to this in the "Compulsory" section of the manual.

• Exhibitors/Contractors (setup & teardown):

Upon arrival at the venue, you will be given a sticker by the security team on site. These will be handed out at the truck doors before you enter the hall. 

• Badges - Exhibitor (registration period)

All staff at your stand wear an exhibitor badge to enter the hall. You must pre-order exhibitor badges via your E-Zone. Once ordered, a code will be sent to you via email, which you will need to collect your badge on site.

Balloons

• Gas-filled balloons must be securely fastened to the stand. Fees will be charged for any costs incurred to repair damage to the air handling units inside the halls caused by gas-filled balloons being drawn into the units, as well as for removing balloons from the roof structures.

• Balloons must be positioned at a height of no more than 4 meters from the floor of the hall to the top of the balloon.

• Balloons must be hung only over your own stand. 

• A plan must be submitted to the organizers detailing the location, height, and method of attachment.

• All helium cylinders must be removed from the halls once the balloons have been filled, and the use of flammable gases is not permitted.

Banners

If you would like to have a banner hung above your stand, please contact the Operations team at:pharmagoraops@closerstillmedia.com.

Children

Local authority health and safety regulations prohibit the presence of children under 16 in the halls during setup and takedown. The exhibition is a trade event, and the nature of the exhibits during the open period will reflect this; as such, it is not a suitable environment for minors. There are no childcare facilities at this event.

Cleaning of shell scheme booths

Shell Scheme Stands will be cleaned on both open mornings, unless a night sheet is used. This service includes daily cleaning of the stands before they open to the public. 

Included:
- Removal of the plastic sheeting protecting the carpet,
- Emptying of trash cans,
- Vacuuming,
- Wiping down surfaces and furniture.

Not included:
- Cleaning of exhibited machinery or equipment,
- Provision of dumpsters or large bins.

CLEANING IS NOT INCLUDED FOR STANDS ONLY. Please contact the cleaning company MILLENIUM for a quote: 

Cloakroom

The cloakroom is located at the main entrance to Hall 7.2. It is open daily until 30 minutes after the exhibition closes. There is a charge of €2 per item FOR VISITORS ONLY.

First Aid

The first aid station is located in the security offices near Hall 5. It can be reached via the organizers’ office.

Floor Loads

For all questions regarding the maximum floor load, please contactpharmagoraops@closerstillmedia.com.

Forklift rental

CloserStill Media has selected GES Logistics as the sole contractor authorized to operate forklifts for the duration of the hall lease. For safety reasons, no motorized vehicles (forklifts, etc.) will be permitted in Hall 7.2. Only GES Logistics, our official service provider, is authorized to operate this type of vehicle. If you need to request a forklift, please contact GES Logistics using the contact information below:

Insurance

Any loss or damage occurring during the event must be reported immediately to the organizers' office and on-site security staff. Please note that exhibitor insurance does not cover contractors or any subcontractors present at the event. Contractors must provide proof that they have their own insurance covering the minimum requirements set by Paris Porte-de-Versailles.

We recommend that contractors working on complex structures have liability insurance coverage of up to 6,000,000 euros and be able to provide proof of employer’s liability insurance. We recommend that contractors working on standard structures have liability insurance coverage of up to 2,000,000 euros and be able to provide proof of employer’s liability insurance.

For more information about insurance, please contact pharmagoraops@closerstillmedia.com.

Internet

Porte de Versailles offers free Wi-Fi throughout the venue. Please note that this service is complimentary and is therefore not supported by Venue Services ViParis. It is only suitable for light internet use, such as checking emails. If you need to demonstrate a product that requires a reliable connection, we recommend that you order either a hotspot/Wi-Fi or a wired connection for your stand.

To order internet services, please see the "Venue Services" section under the "My To-Do List" tab.

Pillars 

Graphics are permitted on the pillars; if you have one on your stand, you may cover it up to 2.4 meters from the floor. For the RIA pillars, you may not block the entrance to the pillar, but you may cover the other two sides up to 2.4 meters; these are indicated on the technical plan. Do not use any fasteners that could damage the wooden panel.

Scanner

Starting with the 2026 edition, scanners will no longer be provided. All scanning will be done using an app called “Smartscan,” which you can purchase directly through your E-Zone, in the same place where you order your exhibitor badges.

You will find all the instructions for setting up the application on the E-Zone once your order has been confirmed.

The data will be available as soon as you start scanning on-site, and will remain available to you for up to 6 months after the event.

Security

The 24-hour security provided by the organizers is intended to prevent unauthorized access to the hall, NOT to secure the contents of your stand. There will be internal overnight security patrols only, and these cannot guarantee the safety of your goods if they are left unattended.

Please ensure that your stand staffed at all times. Please assist the organizers with hall security by immediately reporting any security issues to the organizers’ office. Exhibitors are advised not to leave their booths unattended during setup, takedown, or the exhibition period, and to take special care with personal items such as cell phones and laptops.

Please note that most rental lockers are equipped with standard locks and should NOT be considered secure. Any incidents of theft must be reported to the organizers immediately, as it will be necessary to fill out a security form and report the incident to the police. Please note that neither the organizers nor the venue can be held responsible for any loss or damage to booths or exhibits.

Storage and On-Site Handling

There are no storage facilities at the venue, and any company requiring such facilities should contact GES Logistics for a specific quote.

Waste

You are required to remove all stand-related materials and waste generated at the end of the dismantling process. Any trash left in the hall will be disposed of by the Cleaning Department, and a fee of €600 per load will be charged to the relevant exhibitor. We will take digital photos of each area as proof, and an invoice will be sent to you after the event.

Charges apply for any pallets, equipment, stand , or packages left in the hall that are removed and taken to storage by GES Logistics.

The Pharmagora Plus team is here to assist you with any questions you may have regarding the exhibition: