Exhibitor's Guide

pharmagoraops@closerstillmedia.com

Exhibition Director:

Adrien Collilieux: a.collilieux@closerstillmedia.com 

Director of Business Development: 

David Cardoso: d.cardoso@closerstillmedia.com

Sales Representatives:

Adeline Gillet: a.gillet@closerstillmedia.com

Ivan Bell: i.bell@closerstillmedia.com

Marketing Manager:

Orlane Lebas: pharmagoraplus@closerstillmedia.com

Speaker Liaison: 

Jenny Garnett: j.garnett@closerstillmedia.com

Head of Audiovisual: 

Jenna Conroy:j.conroy@closerstillmedia.com

Below is a list of tasks to complete for the trade show; the first section is mandatory and must be completed in order to participate in the trade show, while the second section covers optional services that can be booked directly with our official partners. Please be sure to complete and return the forms by the specified deadlines to ensure you receive the best offer for the service.

Please note that our official partners, listed below, may ask you to create your own profile to log in to their platform in order to ensure the security of online payment processing.

To download a copy of the technical drawing, please click the link below (information is current as of the time of download).

Technical Plan

To download a copy of the ceiling height plan, please click the link below (information is current as of the time of download).

Ceiling Height Plan

Please see below for the exhibition schedule and hours. Please read it carefully and share this information with all service providers you plan to use. On-site work must be carried out during the hours listed below. Any deliveries to the hall must be made at a time when you can be present at your stand sign for the package. The organizers are unable to sign for or store deliveries on behalf of exhibitors.

Definition

You have reserved a stand with modular partitions through your PharmagoraPlus 2026 representative, which includes:

- Modular partitions

- Carpet

- Sign

For any additional services, please contact Créatifs by GL Events, who will be able to offer you attractive packages.

PLEASE NOTE: The is not included in your package (unless specified in your contract).

Carpet

Gray carpet is included with your stand. If you’d like to change the color, you can do so for an additional fee (depending on the color you choose) through the official service provider, Créatifs by GL Events, via the “My Tasks” list. 

Electricity

Please note that electricity is NOTincluded in your stand reservation stand unless otherwise specified in your contract).

For electrical orders, please visit the ViParis online store, which can be found in the "My Tasks" section under "Electrical Boxes." You must reserve your electrical installations before the deadline to avoid any additional charges. Prefabrication is permitted, but connection to the electrical grid and on-site wiring must be performed by ViParis.

As an exhibitor, it is your responsibility to arrange for an adequate power supply for your stand. Failure to comply with this requirement will result in delays on-site and may create a fire hazard. On-site inspections will be conducted by the health and safety officer and the electricity provider. In all cases, the decision of the organizer and its designated representative will be final.  

Furniture

Furniture is NOT included in your stand reservation stand unless specified in your contract).

Furniture can be rented from our official supplier, Créatifs by GL Events, which offers a wide range of items and several package options. Please refer to the “Furniture Rental” section under “My Tasks” to place your order. Furniture must be ordered as early as possible to ensure availability. You may also bring your own furniture to the trade show.

When you rent furniture from our official suppliers, they will deliver the items directly to your stand day before the show opens and pick them up at the end of the show.

Graphics

The recommended graphics provider for the trade show is Créatifs by GL Events. You can order graphics for your stand the "My Tasks" section. Graphics ordered through Créatifs by GL Events will be set up at your stand you arrive and taken down at the end of the trade show. Please be sure to submit your graphics by the deadline indicated in the "My Tasks" section.

If you provide your own graphics, please ensure that they do not damage the structure’s panels; any damage must be paid for to Créatifs by GL Events. For advice on what can be used to attach graphics, the positioning of posts, weight limits for walls when applying vinyl/graphics, etc., please contact Créatifs by GL Events directly.

IMPORTANT: Nothing may be attached to or suspended from the facade or ceiling grid, as this could compromise the structural integrity of stand, whose components are not designed to support weight. Créatifs by GL events can advise you if necessary; be sure to consult them if you wish to do so.

Posts:

Graphics are permitted on the posts, if your stand has one. You may cover the post up to 2.4 meters from the floor. For posts with a fire hose reel, you may not cover the opening of the post, but you may cover the other two sides up to 2.4 meters and identify them on the technical plan. Do not use accessories that could damage the wooden panel.

Insurance

Any loss or damage occurring during the trade show must be reported immediately to the organizers and on-site security. If you do not have adequate insurance to cover your activities during this event, please contact your sales representative at PharmagoraPlus 2026.

Sign with your name

It is included with your stand displays your stand number stand company name in capital letters. The name printed on your nameplate will be the company name you see when you log in to your E-zone. If there is an error, please let us know as soon as possible by sending an email to pharmagoraops@closerstillmedia.com.

Any subsequent changes to the nameplate on-site are subject to restrictions and will be billed at €50.00 + VAT per nameplate.

Note: Due to the length of the table, the character limit is 30, including spaces. If you plan to include a structure within your stand, please contact the PharmagoraPlus 2026 operations team at pharmagoraops@closerstillmedia.com.

Definition

Exhibitors who have booked a "Stand " will be provided with an empty space on the exhibition floor. The organizers will not provide any setup for you in this space. You must therefore hire a contractor to design your stand, install your flooring, build your wall(s), etc.

Exhibitors must send their floor plans and the name of their supplier as soon as possible to our service provider responsible for approving stand plans stand Select International Events Ltd.). 

Reminder: You must confirm any additional equipment selected through Créatifs by GL Eventsby February 19, 2025. After this date, a 20% surcharge will be applied to the catalog prices. 

stand layout

stand plans stand be submitted to Select International Events Ltd byWednesday, February 4, usingthe stand plan submission form, which you can access in the "My Tasks" section. If you fail to do so, approval of your stand be delayed, and local authorities may prohibit your company from exhibiting at the trade show.

Below is the required information you must submit as a "Stand " exhibitor.

• A floor plan of stand 3D renderings, all dimensions, and elevations. If your stand considered complex, you will also need to submit structural calculations.

• Method Statement

• Assembly Phase Plan

• Certificate of liability insurance (€2 million or €6 million for complex construction projects)

Be sure to refer to the important regulations listed below when designing your stand, including the requirements for stand walls. 

Additional checks are required for the following items:

• Exhibition booths with a floor area of more than 100 square meters.

• Two-story booths

• Lighting fixtures

• Elevated walkways

• Booths taller than 3.5 meters (please note that a complex structural approval is required if your stand 3.5 meters). Additional fees may apply if your plans require approval by a structural engineer. 

If you have any questions about the maximum building height, please contact the operations team: pharmagoraops@closerstillmedia.com.

Carpeting & Flooring

Please note that carpeting and flooring are NOT included in your stand reservation.

If you would like to order carpets or flooring, you can do so, for an additional fee, directly from our official supplier, Créatifs by GL Events. You will find a link to their online store in the "My Tasks" list.

Electricity

For electrical orders, please visit the ViParis online store, which can be found in the "My Tasks" section under "Electrical Boxes." You must reserve your electrical installations before the deadline to avoid any additional charges. Prefabrication is permitted, but connection to the electrical grid and on-site wiring must be performed by ViParis.

As an exhibitor, it is your responsibility to arrange for an adequate power supply for your stand. Failure to comply with this requirement will result in delays on-site and may create a fire hazard. On-site inspections will be conducted by the health and safety officer and the electrical contractor. In all cases, the decision of the organizer and its designated representative is final.

Please note that there will be no electricity in the hall on the first day of setup (March 11). If you need electricity on that day, you will need to order a temporary power box directly from the ViParis online store here or by email at contact@e-viparistore.com.

Furniture

Furniture is NOT included in your stand reservation stand unless specified in your contract).

Furniture can be rented from our official supplier, Créatifs by GL Events, which offers a wide range of items and several package options. Please refer to the "Furniture Rental" section under "My Tasks" to place your order. Furniture must be ordered as early as possible to ensure availability. You may also bring your own furniture to the trade show.

When you rent furniture from our official suppliers, they will deliver the items directly to your stand day before the show opens and pick them up at the end of the show.

Insurance

Any loss or damage occurring during the trade show must be reported immediately to the organizers and on-site security. If you do not have adequate insurance to cover your activities during this event, please contact your account manager via the "Contact Us" tab, where coverage can be arranged for an additional fee.

Please note that exhibitors’ insurance policies do not cover stand contractors or their subcontractors. Therefore, any contractor stand hire to build a stand must also provide proof of adequate insurance coverage. We recommend that contractors erecting complex structures have liability insurance coverage of at least €6,000,000 and be able to provide proof of employer’s liability insurance. Contractors erecting standard structures must have liability insurance coverage of at least £2,000,000 and must also be able to provide proof of employer’s liability insurance.

Important Regulations

All booth constructions must comply with the specified rules. Please keep the following in mind when planning your stand

• Doors must be equipped with a clear glass viewing panel at eye level (including for wheelchair users), providing a viewing area between 500 mm and 1,500 mm above floor level. Doors must also be at least 800 mm wide and open outward in the direction of evacuation. Doors located on a walkway must be set back so that they do not open onto the walkway. 

• Enclosed Areas: Alternative escape routes must be provided for all enclosed spaces, along with adequate general and emergency lighting (including exit signs), supplied by primary and secondary lighting systems.

        1. Soil:

When installing your carpet, please note that only adhesives approved by the venue may be used. You must remove all adhesive tape at the end of the event. A fee will be charged if this rule is not followed.

• Load limit: The floor load is limited to 1.8 tons per square meter.

• Platforms should be avoided whenever possible to ensure level access for everyone: when the use of platforms is unavoidable, they must not exceed 170 mm in height (one step), and accessibility for people with disabilities must be taken into account, in accordance with the Equality Act 2010.

• The distance between the support beams of platforms constructed from slats (at least 25 mm thick) and sheet materials (plywood or MDF, at least 18 mm thick) must not exceed 400 mm from center to center.

• The edges of platforms must be flared, rounded, or sloped to avoid sharp corners and the risk of tripping.

• Platforms must be sufficiently strong and stable to support and distribute the weight of the stand structure, stand staff, visitors, and exhibits, taking into account the venue’s floor load limits.

• When placing platforms on the floor, please pay close attention to the area designated for your stand. If you do not build within the designated area, your stand construction stand delayed, as you will need to move the platform within the stand boundaries stand complete the entire stand the allotted time. Please ensure that your stand contractors are aware stand .

• Behind the stands: The back of any wall over 2.3 meters high that faces neighboring stands must be finished in a neutral color.

       2. Rigging:

• This is permitted above stands higher than 3.5 meters only if you purchase a permit for elevated visibility sponsorship. Please contact your Pharmagora Plus sales representative (which will incur an additional fee of €1,250 + VAT). Booth plans with rigging and rigging orders sent directly to ViParis will not be processed without confirmation that the sponsorship agreement is in place.

• Please refer to the Ceiling Height Chart to best plan the setup of your stand.

• 1. The banner specifications (including dimensions, weight, materials, mounting points, etc.) must be submitted to Select International Events Ltd (for structural approval) by Wednesday, February 4.

  2. Banners must be displayed within the boundaries of your stand banners longer than 3.5 meters must have a 2-meter clearance between the highest point of stand the bottom of the banner.

  3. Please note that if the banner is deemed complex, it will be subject to an additional fee for inspection by a structural engineer.

• Booth Numbering: All booths with only an empty space must display their company name and stand number stand so that they are visible to visitors at all times. This will help visitors orient themselves in the hall and find your stand.

       3. Partitions:

• Solid walls along the walkways are not permitted.

• Booths must be set up in such a way that they do not obstruct neighboring exhibitors or violate fire safety regulations.

• Two-thirds of each open side must remain open, and no section of the wall may exceed 4 meters in length. If you wish your wall to exceed these dimensions, it must include natural openings or transparent glass panels (at least 1 meter wide), or other similar elements at regular intervals. Each stand evaluated individually by the organizer upon receipt of the drawings.

• The back of any wall taller than 2.3 meters that faces the exhibition area and overlooks an stand must be finished in a neutral color. No branding will be permitted on this side (corporate colors, logos, etc.).

        4. Posts:

Graphics are permitted on the posts, if your stand has one. You may cover the post up to 2.4 meters from the floor. For RIA posts, you may not cover the top of the post, but you may cover the other two sides up to 2.4 meters and identify them on the technical plan. Do not use accessories that could damage the wooden panel.

Key Requirements

Health and Safety Declaration Form: All exhibitors MUST complete and submit this form by the deadline to confirm their commitment to health and safety during the exhibition. This form can be found in the "My Tasks" section.

Exhibitor Responsibilities

As an exhibitor, you must ensure the health, safety, and well-being of your employees, contractors, and visitors, to the best of your ability, throughout the duration of the trade show. You must also ensure that your actions (or inactions) do not result in accidents, injuries, or hazardous work environments. You must supervise and provide appropriate information, instructions, and training to all persons working for you throughout the duration of the trade show.

All exhibitors MUST complete the D.O.T.'s"Exhibitor Health and Safety Instructions Form."This document can be found in the "My Tasks" section.

Smoking

The venue enforces a no-smoking policy in accordance with French law, which also applies to e-cigarettes and vaping. Designated smoking areas are located outside the venue. A fine will be imposed on anyone who smokes inside the venue.

Address

Gate D for
Pavilion 7.2 / Hall 7.2: PharmagoraPlus 2026

1 Place de la Porte de Versailles
75015 Paris
France

Logistics Traffic Plan: Here

Vehicle Access: LOGIPASS

To monitor and manage traffic flow, Viparis has implemented an online vehicle registration system: www.logipass.viparis.com.

All suppliers and exhibitors must register their vehicles to gain access to the hall during the trade show’s setup and teardown periods. You can create an account and register at - logipass.viparis.com.

Any vehicles that have not been registered in advance through this system will be denied access.

Directions to Porte de Versailles

• Subway: Station – Porte de Versailles (Exhibition Center) / Direct access via Line 12 (toward Porte de la Chapelle or Mairie d’Issy). 

• Bus: 39, 80.

• Tram: Station - Porte de Versailles (Exhibition Center) / Lines T2 and T3.

• Taxi:

  • Alpha Taxi: +33 1 45 85 85 85

  • G7 Taxi: +33 1 47 39 47 39

  • Blue Taxis: +33 1 49 36 10 10

Parking

During setup and takedown, free parking is available next to Hall 7.2 for unloading.

During the trade show, parking at the exhibition center is subject to a fee, and you must reserve your parking space on the Viparis website www.logipass.viparis.com.

Parking Lot P7 (Entrance D) is the closest parking lot to Hall 7.2. You can access it via Rue Marcel Yol, 92170 Vanves.

Access for people with limited mobility

On-site facilities are available for exhibitors and visitors with limited mobility. For more information, please contact Viparis directly

Accidents

During your visit, please notify the organizers if you are involved in an accident or witness one.

Paths

Please note that no equipment, furniture, graphics, or other items belonging to your stand extend stand the boundaries of your assigned space. Aisles must remain clear and accessible at all times.

Badges and passes

No one will be allowed to enter the exhibition hall during setup, the opening, or teardown without the appropriate pass. All badges must be registered prior to the event and worn at all times on-site. Please see the "Exhibitor Badges" link in the E-Zone to register for an exhibitor badge.

To access the lobby during construction, you must register to obtain a construction and dismantling pass. You will find the link in the "Required Tasks" section of the manual.

• Exhibitors / Service Providers (setup and teardown):

When you arrive at the site, the on-site security team will give you a sticker. This sticker must be affixed to the truck doors before entering the hall.

• Exhibitor badges (during the event):

All staff at your stand wear an exhibitor badge to enter the hall. You must order your exhibitor badges in advance through your E-Zone. Once ordered, a code will be sent to you by email, which you will need to pick up your badge on-site.

Balloons

• Gas-filled balloons must be properly secured to stand. Fees will be charged to repair damage caused to the air handling units in the halls by gas-filled balloons that have been sucked into the units, and to remove balloons from the roof structures.

• The balloons must be placed at a maximum height of 4 meters above the floor of the room, measured from the top of the balloon.

• Balloons should only be hung above your own stand.

• A plan must be submitted to the organizers, detailing the location, height, and mounting method.

• All helium cylinders must be removed from the rooms once the balloons have been filled, and the use of flammable gases is not permitted.

Banners

If you would like to install a banner at your stand, please contact the operations team at pharmagoraops@closerstillmedia.com.

Internet

Porte de Versailles offers free Wi-Fi throughout the venue. Please note that this service is only suitable for light internet use, such as checking emails. If you need to conduct a product demonstration that requires a reliable connection, we recommend that you order either a Wi-Fi access point or a wired connection for your stand.

To order Internet services, please visit the "Services" section of the website under the "My Tasks" tab.

Minors

Local health and safety regulations prohibit the presence of anyone under the age of 16 in the exhibition halls during setup and teardown. The exhibition is a commercial event, and the nature of the items on display during opening hours reflects this; therefore, the environment is not suitable for minors. There are no childcare facilities available at this event.

Cleaning of pre-equipped booths

Shell Scheme booths will be cleaned on both opening mornings, unless a overnight cover is used. This service consists of daily cleaning of the booths before the exhibition opens to the public.

Included:
- Removal of the plastic sheeting protecting the carpet,
- Emptying trash cans,
- Vacuuming,
- Wiping down surfaces and furniture.

Not included:
- Cleaning of exposed machinery or equipment,
- Provision of dumpsters or large bins.

CLEANING IS NOT INCLUDED FOR SINGLE-SPACE BOOTHS. Please contact the cleaning company MILLENIUM for a quote:

Coatroom

The coat check is located in the main entrance of Hall 7.2. It is open daily until 30 minutes after the exhibition closes. The fee is 2 euros per item for visitors only.

First Aid

The first-aid station is located in the security offices near Hall 5. It can be accessed via the General Commission.

Ground load

If you have any questions regarding the maximum ground load, please contact pharmagoraops@closerstillmedia.com.

Forklift Rental

CloserStill Media has selected GES Logistics as the sole contractor authorized to operate forklifts for the duration of the hall rental. For safety reasons, no motorized vehicles (forklifts, etc.) will be permitted in Hall 7.2. Only GES Logistics, our official service provider, is authorized to operate such vehicles. If you need to order a forklift, please contact GES Logistics using the contact information below:

Poles

Graphics are permitted on the posts, if your stand has one. You may cover the post up to 2.4 meters from the floor. For RIA posts, you may not cover the top of the post, but you may cover the other two sides up to 2.4 meters and identify them on the technical plan. Do not use accessories that could damage the wooden panel.

Scanner

Starting with the 2026 edition, scanners will no longer be provided: everything will be done through an app called “Smartscan,” which you can purchase directly on your E-Zone, in the same place where you order your exhibitor badges.

You will find all the instructions for setting up the app on the E-Zone as soon as your order is confirmed.

The data will be available as soon as you start scanning on-site and will remain available for up to 6 months after the trade show.

Safety

The 24-hour security provided by the organizers is designed to prevent unauthorized access to the hall, NOT to secure the contents of your stand. Only internal security patrols will be on duty at night, and they will not be able to ensure the safety of your merchandise if it is left unattended.

Please ensure that your stand staffed at all times. Please assist the organizers in maintaining security in the exhibition halls by immediately reporting any security issues to the general office. Exhibitors are advised not to leave their stand during setup, teardown, or opening hours, and to take special care of personal belongings such as cell phones and laptops.

Please note that most of the rented lockers and storage units have shared locks and should NOT be considered secure. Any incidents of theft must be reported immediately to the organizers, as it will be necessary to fill out a security form and report the incident to the police. Please note that neither the organizers nor the venue can be held liable for the loss or damage of booths or exhibited items.

On-site storage and handling

There are no storage facilities on site, and any company requiring storage should contact GES Logistics for a specific quote.

Waste

You are required to remove all stand materials stand waste generated at the end of the event. Any waste left in the hall will be removed by the cleaning service, and the exhibitor responsible will be billed 600 euros per dumpster. We will take digital photos of each area as proof, and an invoice will be sent to you after the event.

A fee applies to any pallets, equipment, stand materials, stand packages left in the hall that are removed and stored by GES Logistics.

The Pharmagora Plus 2026 team is here to help answer any questions you may have about the trade show: